Sharing files across projects

If multiple projects require access same files, especially video/media, consider setting up a Parent project. The logic is simple, but the implementations can be varied. 

• Create a parent project to hold the files
• Create any number of child projects under this
• Upload files to the parent project and set them to "Visible to child projects"
  • This can be done directly in the Filezone
  • or on File upload, if the job settings allow it 

Any file can have this setting, but the behaviour depends on the File mode. For files set to "Media" this allows them to be loaded into the online editors in all child projects. This can save lots of storage and processing time as media files typically require being converted and prepared for editor use. Instead of running this process for duplicate files across multiple projects, you can do it once in the parent project. 

For other files, they will be made available for download. Other file settings will also be taken into account. For example, if you want to provide access to dialogue lists to users on all child projects, you would need to turn on both "Visible to child projects" and "Visible on Files Tab". 

You should also note that the usual logic applies when it comes to nodes (parts and languages). The below file would for example be visible on the Files tab on jobs linked to part on on all child projects.