Sharing files across projects
If multiple projects require access same files, especially video/media, consider setting up a Parent project. The logic is simple, but the implementations can be varied.
- Create a parent project to hold the files
- Just a normal project, but you may want to name it something explanatory
- Create any number of child projects under this
- Selecting a parent project can be done when editing projects, using the "Parent project" dropdown
- Upload files to the parent project and set them to "Visible to child projects"
- This can be done directly in the Filezone
- or on File upload, if the job settings allow it
Any file can have the setting "Visible to child projects", but the behaviour depends on the File mode. For files set to "Media" this allows video to be loaded into the online editors in all child projects. This can save lots of storage and processing time as media files require being converted and prepared for editor use. Instead of running this process for duplicate files across multiple projects, you can do it once in the parent project.
If the File mode is "Standard" or "Copy for delivery", they will be made available for download. Other file settings will also be taken into account. For example, if you want to provide access to dialogue lists to users on all child projects, you would need to turn on both "Visible to child projects" and "Visible on Files Tab".
You should also note that the usual logic applies when it comes to nodes (parts and languages). The below file would for example be visible on the Files tab on jobs linked to part 1 on all child projects.
